PRACTICE AREAS // HR Training in I-9 Compliance

At Chaney Immigration Law Firm, we offer HR Training in I-9 Compliance to help businesses maintain accurate and legally compliant I-9 records. Given the serious legal and financial consequences of I-9 violations, it is critical for HR personnel to be fully trained on the proper completion and maintenance of Form I-9s to ensure compliance with U.S. immigration laws and regulations.

Our comprehensive training program is designed to equip HR staff with the knowledge and skills necessary to accurately verify employment eligibility and manage I-9 forms. Whether conducted virtually or on-site, our training sessions are tailored to the specific needs of the company, with a focus on preventing common mistakes and minimizing the risk of legal penalties.

Why HR Staff Needs Comprehensive I-9 Compliance Training

The Form I-9 is required to verify an employee’s identity and eligibility to work in the United States. Inaccurate or incomplete forms can result in serious consequences, such as fines from U.S. Immigration and Customs Enforcement (ICE), potential criminal charges for knowingly hiring unauthorized workers, and damage to a company’s reputation. Common HR mistakes include:

• Failing to complete Section 2 of the form on time.
• Not properly documenting or retaining I-9 forms after the employee leaves the company.
• Accepting invalid or expired documents as proof of work authorization.
• Mismatching information between the employee’s documents and what is entered on the I-9.

Without proper training, HR personnel may inadvertently make these mistakes, exposing the company to compliance risks. Our I-9 compliance training ensures that staff are equipped to handle the form accurately, understand the legal obligations, and maintain the necessary documentation.

Tailored Training to Suit Your Needs

Our modules are designed to be interactive and practical. A few additional steps we take to enhance the learning experience include:

• Case Studies and Real-World Scenarios: We present HR staff with simulated situations and real-world scenarios that challenge them to apply their knowledge of I-9 compliance. These scenarios help reinforce the practical aspects of completing and reviewing I-9 forms and can help staff feel more confident when handling actual employee situations.

• Customization for the Company’s Needs: Our training is tailored to specific business needs, providing guidance that fits the company’s size, industry, and employee base. We provide specialized training for businesses with a high percentage of temporary workers, seasonal employees, or those that hire individuals with complex immigration statuses.

• Ongoing Support and Follow-Up: After the training, we offer follow-up consultations to answer any additional questions that may arise and provide ongoing support. We also offer periodic refresher courses to ensure the company stays up-to-date with any new compliance requirements.

Virtual and On-Site Training Options

We understand that companies have varying needs and resources, so we offer flexible delivery methods for our HR I-9 compliance training:

• Virtual Training: Our attorney can conduct the training remotely via video conferencing to accommodate businesses that operate in multiple locations or prefer online learning.

• On-Site Training: For companies that prefer in-person instruction, our attorney is available to conduct on-site training sessions, allowing us to provide hands-on guidance in your office and address any specific challenges your HR staff may face.

At Chaney Immigration Law Firm, we provide comprehensive HR training in I-9 compliance to ensure that your staff is fully equipped to meet federal immigration requirements and maintain a compliant workplace. Our training is designed to reduce the risk of mistakes, streamline the I-9 process, and ensure that your company is prepared for audits or investigations. With both virtual and on-site training options, we offer flexibility and support tailored to your specific business needs.